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The Library is where every file in your workspace lives. It’s the second item in the sidebar, at dashboard.rheos.app/library. It holds:
  • Images, video and audio.
  • Documents — PDF, Word (.docx) and plain text.
  • Visuals you save out of the Image Studio.
Individual files can be up to 2 GB.

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What’s on the page

Reading down from the top:
  1. The header row — Library on the left. On the right, a zoom slider (a magnifier icon with a slider) that resizes the thumbnails, then the + button. The slider only appears in grid view.
  2. The search box, centred on its own row underneath.
  3. The Create band — a Create heading with a New Post card that starts a new post. Opening a folder or typing a search hides it.
  4. The filter bar — type toggles, view switcher, filters, sort and select. It sticks to the top of the list as you scroll.
Below those come the folder strip and the file grid.

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Getting files in

Select + at the top right of the Library: Sign in to Google or Microsoft when prompted — you don’t need to set anything up beforehand. Files are copied into your Library rather than linked, so later edits in Drive or OneDrive don’t flow through. You can also drag files or a folder straight onto the page. A Drop files to upload overlay appears while you drag. Drop a .zip and Rheos reads it first, then asks whether to Extract contents or keep the archive whole with Import as file.

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The upload dialog

Uploads and cloud imports open Upload Assets before anything is stored. Along the top you can set:
  • Brand — which brand these files belong to. It’s pre-set to the brand you have selected in the sidebar.
  • Choose Folder for All — send the whole batch to a Library folder.
  • Add Tags to All — tag the batch in one go.
Each file also has its own Name, Folder and Notes, and images get a crop button. Upload commits the batch; Cancel stores none of it.
Upload Folder — and dragging a folder onto the page — behaves differently. Rheos rebuilds the folder structure as Library folders before the dialog opens, and confirms with a message like Found 12 files across 3 folders. If you cancel Upload Assets after that, no files are stored, but the new (empty) folders stay in your Library. Right-click each one and pick Delete, then confirm in the dialog.

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Folders

Folders sit in a strip above the grid, each with an item count. Select a folder to open it; the breadcrumb takes you back to Library.
  • Select the dashed + card at the end of the strip to create a folder.
  • Drag assets onto a folder card to move them in.
  • Drag assets onto the dashed + card to create a new folder that already contains them.
  • Drag a folder onto another folder to nest it.
  • Right-click a folder to Rename or Delete it. Deleting a folder with contents asks whether to Keep contents or Delete everything.
Your folders also appear under Library in the sidebar, below All files.

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Finding things

Type in the search box at the top of the Library. Give it at least three characters and use plain language — Rheos matches on meaning as well as on file names, tags and descriptions. The filter bar below holds the rest:
  • A Library / Sessions switcher at the far left. Sessions lists the creation sessions you’ve run; Library is the file view this page describes.
  • Images, Video, Audio, Documents — type toggles. Turn on any combination.
  • Bin — the recycle bin.
  • Grid or list view.
  • A filter icon, which opens Source (Uploaded or Studio), Aspect Ratio (Square, Portrait, Landscape) and Date (Last 7 days, Last 30 days, Last year). Tags and Campaigns join them once you have some.
  • Sort by Uploaded or Name, ascending or descending.
  • Select — turn on selection mode.
To resize the grid, use the zoom slider in the header row next to + — not the filter bar. It’s hidden in list view.
The Library shows the brand you have selected in the sidebar, plus anything that isn’t tied to a brand. If a file you expect is missing, check the brand selector first.

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Selecting and acting on assets

Cmd-select (Ctrl-select on Windows) to add an asset to the selection, or Shift-select to take a range. If you’d rather not hold a key, select Select in the filter bar first — after that, a plain select adds and removes assets. A bar docks to the bottom of the screen as soon as anything is selected. It shows the count and offers:
  • Add to post — attach the selection to an existing draft.
  • Move to folder — pick any Library folder. From inside a folder you can also move things back to Library Root.
  • Download — download every selected file.
  • Create post — start a new post from the selection. Two or more images become a carousel.
  • Edit — one asset at a time; opens Edit Info with Asset Name, Project and Internal Notes.
  • Delete — moves the selection to the bin.
Right-clicking an asset gives the same set plus Rename for inline renaming. The clear button at the left of the bar drops the selection.

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Attaching an asset to a post

There are two routes, and they end in the same place.
1

From the Library

Select one or more assets and select Add to post. Add to existing post lists your drafts — select one and the assets are attached. Use Create post instead if you want a brand-new post built around the selection.
2

From the post editor

In the Unified Post Editor, use the Attachments card. Attach (Upload or library) opens the Add Assets picker on your Library — pick your asset and confirm. Once the post has an attachment, the + tile alongside the thumbnails opens the same picker, and an Attach button sits under them.

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The bin

Delete doesn’t destroy anything straight away. Deleted assets move to the bin, which you open with the Bin icon in the filter bar. Before you commit, the Move to Trash? dialog names any posts that use the asset and warns that it will be removed from them. From the bin, select assets and pick:
  • Restore — then either Restore Locations to put them back in their old folders and campaigns, or To Library Only.
  • Delete forever — permanent, and not reversible.
Last modified on August 4, 2026